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tv   [untitled]    January 30, 2011 7:30am-8:00am PST

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jobs to disadvantaged and at risk youth. we have been working with the california unified school district's and other organizations. we have seen much success as young people are reporting back that they want to become engineers. the current cost schedule, as of november 2010, phase one remained at $1.99 billion. that includes phase one of the transit center, the aboveground structure, the temporary terminal, a storage, and reims. phase two, $2.6 billion -- hear you can see the current budget, the notice to proceed, what has been committed, and what has
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been incurred to date. the overall program schedule to date, we give you a very high level look here but we have done from 2001. what we are looking to do with phase one is to have bus operations begin early in 2017. funding dependent, if we were to realize the money soon, we could start work in 2012 and have it completed by 2019. moving on from 2011 to 2019, we will be finalizing the bus storage design. we expect that to have that in construction in the first quarter of 2012. we continue our be location process. we will also be completed with
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our demolition of the existing terminal and ramps in may of this year. we will have the construction documents completed for the transit center in august 2011. then we will start bidding and award a trade packages for the below-grade foundation work, the superstructure, the transit center, the glazing, which will be a design-build package. if we are able to realize the rest of the funding for rail, we could have that by 2019. the plan for 2011, you can see here, we are doing a lot of utility relocation work. then of course, moving into the building of the mission shoring wall. then we will be moving into the buttress work.
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on the temporary terminal, as i have indicated, it is completed other than some benches we will be installing. additionally, we are providing restrooms for the patrons, pending this board's approval. we will continue on the bus storage facility, working with jacobs on the various items in that area. we will complete our real-estate acquisition for phase one this year as well. as i indicated earlier, we will start construction of the buttress and shoring walls, construction of the transit center in august, and finalize the ramp design and start the final design work. the rail extension will be submitting various is to the high speed rail authority, providing a cost and updating
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the drawings for consistency. on program activities, we will be looking for the board for approval on various street projects. we want to continue our quality assurance program. we are also working closely with the planning department, providing them with support and other information on their environmental plan. upon contract activities, what we expect to be bidding out this year, two utility relocation packages, traffic control, pedestrian barricade and walkways, pleasing design and build. we are looking for a temporary advertising bid and to award a public relations and community outreach project and financial- services project. now for the spt report, i would like our manager to give the
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update. >> good morning, directors. >i just wanted to give you a vey high level overview to date. we have awarded almost $84 million worth of contracts and subcontracts to dbe and sbe businesses. to date, through december 2010, paid almost 40 million out to those businesses. this is a federal fiscal year breakdown of the percentage awarded, goal, and payment for the federal fiscal year. in september 3, 2010, we paid $5.4 million. we will be continuing to look to increase these numbers.
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this is an outline of some of the average we have been doing over the past year. we will continue to be involved with the business outreach committee to hold pre-bid meetings as well as network opportunity meetings. we will continue to place plans in all of the rooms so that they are available free of charge, and we will look for opportunities to unbundle contracts and do sbe set asides where possible. >> now an update on the community outreach project. >> good morning. 2010 was a very busy an exciting year for the project, especially for our program out reach, as it became tangible to our neighbors and transit riders. some of our accomplishments
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included commemorating the old terminal by guiding historical tours. we also launched our ambassador program. and the moment we had been waiting for, the official groundbreaking for the program, which was attended by speaker pelosi and secretary lahood. other west does include supporting the demolition and construction efforts as we began construction -- demolition of the eastern ramp. we also had an update to part of our website, creating a 10-day look ahead to our e-mail distribution list, 2000 folks who live in the area, as well as hosting community meetings at the tjpa. we have secured sustained media coverage for all of the
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program's highlights. most recently with the use of "big red" the wrecking ball at the terminal center. we also had a successful transition to phase two operations at the terminal. looking ahead to this year, we will continue our outreach project as the work progresses with a specific focus on phase three and four demolition activities. we are now moving to a new area of the project, the western side of the ramp, so we are ramping up our outreach to those neighbors as well. we are also coordinating communication for utility efforts, buttress and shoring, and excavation efforts happening. we will continue our e-mail updates and continue to hold our monthly elkridge meetings at the tjpa. media efforts will focus on securing national exposure for
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our engineering and construction accomplishments. as you are aware, this is one of the most exciting projects under construction in the country and we will be pitching what it takes to build the first modern high-speed rail station in the country. >> thank you. now nancy will give the update on our funding. >> good morning. 2010 was a big year for us. we achieve two major milestones in the way of receiving a $400 million grant from ara for the train box, as well as completion of our loan. we also have grant allocations that are approved for bridge tolls. we also got the final amount of the san mateo tax money
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allocated to the program. fra allocated the $400 million. so we have a total of $568 million in grant allocations this year, so our biggest here yet. this is our funding plan as of november 2010. you can see the $1.59 billion in sources. many of those sources have already been allocated. there are only a few remaining that have allocation left, including the ac transit capital contribution, land sales, and tifia loan. we have had allocations to that program but we also have tifia loans and land sales that are not yet committed. about $2 billion we still need
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to achieve. to date, for both phases one and two, we have over $2 billion this year committed to the program. that includes the tifia amounts on the previous page. for 2011, the other funding activities coming up is to continue to seek full funding for face to. we have some pending allocations still to finalize some of those. we will get an allocation from ac transit this year, including transit security money. fra has a separate allocation to us. state monies as well that we
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expect to be allocated. we have about $7.5 million pending right now. the next activity is we are issuing rfp's for those parcels. those will be issued next month. that concludes my report. director cohen: this may be a better question for you to answer, maria, but what is our strategy to deal with the governor's proposed elimination of tax increments? obviously, if we lost the ability to collect tiff in this project, it would create an insurmountable budget hole. as i understand, senator leno
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has played a significant role in that. so i would request that we get periodic updates on this. there's probably not a single more important thing that staff could be working on right now. if that goes through, i am not sure how we have a project. >> certainly, we are tracking that. just this month the budget was unveiled and we're still looking at the details. i am pretty confident we will be okay. certainly, we will be tracking it, and as we get more details, we will report back. in terms of where we will be in 2012, january, as i indicated, we will have all of our construction documents completed, we will have completed our utility relocations, and what will be in process as the buttress excavation. we will have the below grade structure out to bid and the bus
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storage and rents will be in final design. that will be january 2012. before i conclude my report, i wanted to let members of the public know we are accepting applications for the citizens advisory committee membership. you can come get them at our office or on our website as well. or you can call and we can have them mailed to you. that concludes my report. thank you. director ford: any questions of the executive director? we do have one more item. >> that is right. we have steve forever construction of state. thank you. >> good morning, everybody. just a quick construction
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update. as the executive director said, we continue to do well in the safety area. around 28,000 hours in all without incident or accident. the demo phase 2 and 3 work continued in the area. the big thing there is we kept the wrecking ball going at the central terminal. that started on the third of december and continued through the month. we just moved off the central terminal last weekend and over to the west terminal. they have a bit more to take down in the central terminal, and then there will be pared to start back filling. we put new water in on freemont. water and sewer work progressed on first street. work also continued on mina.
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we also got the 4.3, 4.4 packages out with notices of receipt. the mission wall got started on january 4, the screen wall that will allow us to take down the existing screen wall which will allow us to do the final demolition and shoring. i wanted to show you the demolition plan over all but i know you are fairly familiar with it. we are continuing through the building section right now. the utility relocation plan, as i said, the 4.3, 4.4 packages will get going this month. 4.1 is before you today for your approval. the work on minna and freemont continues. that is the east terminal building as it is coming down.
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now they're starting the excavation of the basement level, preparing for temperature or wall to allow the complete demolition. that is work being done in early december. that is the central terminal as they tear it down. this is looking at the ballast that was removed. when we made the transition to rail, they had to fill in where the tracks were with rocks and remove all of that for crushing before they could begin the demo. now we have moved over to the western terminal. that shows you how far we have gone with the demolition. the water on minna, utility relocation. the freemont water relocation outside of 301 mission.
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just to give you an idea, some of the coordination we had to go through. this is first street. this was during the holiday moratorium, so there was a lot of successful work that got done in that period. the demo contractor, 27,000 hours. of that, 97% had been filled by local labor. we are starting to begin work with these helicopters -- the subcontractors. the next big thing that you will see if you come by the site next week is a crushing operation near mission street outside of our offices. that will start to supply ballast material. we project by early march, late
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february, we will be down to the ground and into the basement of all the buildings. so we are pretty close on track, allowing some of the issues we had with abatement work we addressed earlier. utility time line. those packages were released last month by the board and they are getting started this month. that is it for me, unless i can answer any questions. >> great. now that concludes my report. director ford: thank you. >> moving into item six. an opportunity for members of the public to address you on items not on the calendar. we have not received any indication that members of the public wish to speak. is there anyone from the public that would like to comment on this item? seeing none, public comment is closed. -- director ford: is there anyone from the public that
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would like to comment on this item? seeing none, public comment is closed. >> item seven. approving an amendment to contract no. 08-04-cmgc-000, authorizing webcor/obayashi joint venture to award a trade subcontract to m. squared construction incorporated as the responsible bidder submitting the lowest responsive bid in the amount of $2,452,000 for tg04.1: natoma street from first street to fremont street & fremont street between natoma and howard streets: water and sewer systems, and thereby increasing authorized direct costs under contract no. 08-04-cmgc-000 by $2,452,000 and increasing the authorized construction services fee by $201,064. >> steve will report on this item. >> motion to approve the amendment. >> [roll call] that is four ayes. item seven is approved. director ford: next item.
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>> item 8. audit presentation of the tjpa financial statements for fiscal year 2010. >> sarah will report on this item. >> i am actually going to invite our auditor to come up to present to you this morning. >> good morning. my name is david, and we are your auditors. i want to recognize the manager from the engagement who conducted most of the oversight and supervision. we are here to present the completion of the 2010 audited financial statements. we produced two documents as a result of our audit. we have a short report to the board, which is a summary of our
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results. financial statements contain both a financial and compliance audit. the financial audit on page one shows our opinion, expresses an unqualified opinion, which is the highest level of assurance we can provide as your auditors. basically, it just means the financial information that management has put together is in compliance with the generally accepted accounting principles. the second half of the document contains the single audit which is your federal awards. we are happy to report there were no findings, exceptions. quickly moving to the report to the board, which is our summary of the audit. there are three things that i could point out in the letter. in the second paragraph, we talk about no new policies or practices adopted during the year. that means no changes in the consistency.
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there is another paragraph that talks about difficulty of standards. we are happy to report that everything went smoothly and as planned. finally, there were no audit adjustments during our process, which is a good indicator that management did an excellent job closing the books and prepare for the audit. we are happy with the results and there were no exceptions or findings to report. director ford: questions of the board? director ortiz: motion to approve the audit. director ford: no need for action on this item. i would like to commend the staff, the executive director, as well as staff, for doing your diligence. thank you very much. next item.
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>> item 9. approving an agreement among the tjpa, ac transit, and linc facility services for ac transit passenger access to restrooms in the temporary terminal. >> i wanted to acknowledge that ken from ac transit is here. he worked closely with the transbay joint powers authority since our inception. in fact, before the authority was created. on behalf of the authority, i want to thank him for his support, his excellent work, guidance over the years, helping us to get to where we are today. he was an and valuable partner to the project, committed to the project. it is my understanding that he has retired as general counsel. i just want to thank him for everything.
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now i would like to have emilio cruz present. i believe this was the last thing he signed for the tjpa. >> good morning, mr. director, members of the board. program manager. we would like to present to you a plan for restroom operations for the temperature terminal. as a background, phase one of construction began on november 1 of 2008. went into operations in 2010. the opera to accommodate a move up from the building so demolition could begin. it covered approximately 62% of the site because of the existing ramps that needed to be demolished. there is a drawing showing when phase one went into operation and the old east loop ramps in existence. once we close to that, we were
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able to demolish those grants and start construction of phase two. that began september 20, 2010 and operations began december 11 of the same year. operations accommodated 18 buses within sight and laid out three crosswalks. the site is visibly open and easier to monitor now that the construction activities are completed. here is a photograph of what operations look like to date. the site plan here shows the location of the proposed to restrooms, that is in the center of the site. more specifically, there is a layout of where the restrooms would be. these would be available for all transit riders. sides would be posted only to transit riders using the terminal. any passenger using our facility would be able to use the restrooms. operations would be monday through friday 7:00 a.m. through 7:00 p.m.
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the restrooms will be key controlled by on site personnel. linc is our property manager. they will implement a secure system so that the restrooms remain secure in the event of a locked or lost keys. the doors will be self-locking, so after someone is done using it, the facility will lock itself, only accessible with the key. if there is someone in the restroom and they are in need of help, they will be able to call out and the sound will be able to carry through the doors. and next to a security camera will be added to our current system that will monitor the entrances to the restrooms to ensure there is no one that is hanging around the front. security personnel will be able to monitor that visually and through the camera system.
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security, janitorial maintenance, and repairs will be the responsibility of linkec as part of their agreement with the tjpa. linc shall be responsible for indemnifying the tjpa or ac transit for the cost of passengers using restaurants. if the agreement is approved, our next of would be to implement the order and installation of security camera systems. the implementation, fabrication, and installation of new doors. restrooms should be operational by march 4 meeting. director ford: questions? director ortiz: an ac transit representative, when the temporary terminal opened, there was a lot of criticism about the lack of that term.
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i want to thank rare for fighting a solution. motion to approve. director ford: public comment? no members of the public have addressed -- >> no members of the public wish to speak to you today. director ford: all those in favor? opposed? the motion carries. >> moving into item 10. approving a resolution supporting child care centers in caltrans transfer parcels 5, 6/7, and f. >> emilio cruz will also present on this item. >> as part of the redevelopment of the plan for the transbay zone, we will be adding 206 new homes to the neighborhood. we recognize this will add to the demand for child care within the
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